Online timesheets that end the Friday phone-round.

The worker submits online. The manager approves. Those hours become pay and the client invoice. Perm, contract, temp or shift: the hours side of every agency runs the same way.

Book a demo
  • One approval queueWho's in, who's late, and who's disputed — on one screen.
  • The evidence stays putThe photo of the paper timesheet stays with the week it belongs to.
  • Approved hours, straight outApproved hours become the payslip and the client invoice.
Talisman — Timeline approval
Timeline approval view with submitted timesheets awaiting authorisation

The real approval view: weeks waiting for sign-off.

What it is

What are Talisman Online Timesheets?

Recruitment agency timesheet software for temp, contract and shift work, and for the contract side a perm agency runs alongside. The worker puts hours against the booking they worked. The named approver checks the week. Approved hours carry their rates and values into Pay & Bill.

How it actually works

From the week worked to the hours signed off

Submission and approval are separate stages. Payroll and finance finish their checks after that.

Timesheet states: where the week has got to

Draft, completed, missing, queried, approved. A week sits in one of these until the desk or the approver moves it.

Pay and invoice states: where the money has got to

Open, held, in process, posted. This starts at approval and belongs to payroll and finance.

Entering and approving time

Workers submit. Managers approve. Consultants work the exceptions.

  • Worker, manager, client and supplier all in the same process
  • Saved as a draft, or sent in and done
  • One approval queue, whichever route the week came in by
  • Each person only sees the work that is theirs
The ones that go wrong

Spot the missing timesheet on Tuesday, not on payroll Friday

She says she sent it on Friday. His approval queue shows the week waiting. The pay run closes at four.

  • You can see every missing week and every waiting approval
  • Reminders you set up for workers and approvers
  • The query, the fix and the resubmission, all on one record
  • Changes freeze while a pay run goes through
Where the agents help

What the agents actually do here

  • Timesheet Tommy drafts the chase from the live missing-time list
  • He pushes the odd weeks to the top of it
  • Approval and pay decisions stay with the people you have given access
Meet the agents
Imports, paper and photos

Take the client's spreadsheet and the photo of the paper timesheet

The big client sends one spreadsheet a week with every worker on it.

  • Your team validates a bulk import before it reaches live Pay & Bill
  • Scans and paper sheets captured and matched to the booking
  • The photo stays on the week, and evidence attaches to the invoice
Rates, holiday and POs

Keep the rates, the holiday and the PO number with the time

The client's accounts team pays the invoice once the PO number is on it.

  • More than one rate and more than one type of work
  • Holiday hours and values tied to the same time
  • PO numbers, and the rules that hold time back until it is right
Still on paper

Paper timesheets land in a queue, and an agent logs them

Plenty of agencies still run on paper. Send the sheets in and they land in a queue.

  • Tommy reads each sheet in the queue and logs it
  • The logged week joins the same approval queue as every other route
  • The sheet stays with the week, so the approver sees what the worker signed
Scheduling and the working day

Timeline: plan the working day inside Online Timesheets

Timeline is the week view inside Online Timesheets. Same product, same purchase, same record.

  • Everyone opens Timeline and sees their own working day
  • Weekly, monthly, shift and expense patterns that match the assignment
  • Unworked-day declarations, and a history you can search
  • Receipts stay attached to the expense they belong to
What happens next

Feed approved time into Pay & Bill

The approved week is what the payslip and the client invoice are built from.

  • Payable totals worked out from the approved time
  • Client charges ready to go on the invoice
  • Open, held, in process, posted: you can see where the week has got to
One system

Bookings before, Pay & Bill after

Booking Desk sets the job, the shift and the rates. Online Timesheets records what happened and gets it approved. Pay & Bill picks up the payable values and the invoice-ready charges. One record, all the way through.

Security, data and control

Know who approved it, and what they were looking at

The role decides which weeks appear and which actions are available. The evidence stays attached, and the change history answers who changed that line.

Talisman security and GDPR
Talisman — Candidate Portal
A worker's own portal home in Talisman with six self-service tiles: My Details, Matched Jobs, My Bookings, My Interviews, My Availability and My Documents
Access set by role, seen from the worker's end. The approver signs in to their own waiting list of weeks.
Who it suits, and what people still own

Built for every desk with hours to sign off

The temp desk at volume, the specialist shift desk, and the contract book a perm agency keeps alongside its placements. Workers, clients, suppliers, operations and payroll share one weekly approval run. You decide who approves for each client, and what the reminders and PO rules do. A strange week still goes to a person.

Compliance
Business Development
Sourcing
Daily Briefings
Timesheets

See a week go from entered to paid

Forty-five minutes on weeks like yours.

Book a demoSee what it costs