Booking Desk

Fill jobs and shifts fast, with every booking check in front of you.

Jobs, shifts and placements, who’s free, the rate and the checks — on one screen.

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  • One working deskJobs, shifts, who’s free and what just changed.
  • Perm, temp and contractAll three on the same desk.
  • The same record throughoutPlacements and approved hours go into time, pay and billing.
talisman. — Booking Desk
Booking Desk weekly jobs view with the shifts for each job and what is filled against them

The weekly jobs view: 148 jobs and 1,498 shifts, Monday to Saturday, with the filled count against every day.

Filling temp shifts

Book the shift while the client is still on the phone.

  • Saved searches and filters

    The same work comes round every week, usually the same names with it. Save the search once.

  • Quick-add the shift that just landed

    A client rings at half four wanting cover for tomorrow. Add the job from the screen you are on.

  • Copy a booking onto another date

    The client wants the same person back on Thursday. Copy it across with the agreed rate attached.

  • Set the pattern once for a run

    Nights, alternate weeks, every Tuesday and Thursday to month end. Set the pattern once.

  • Handle a stack of shifts together

    A big order arrives as a run of shifts. Work all twenty together on one booking.

  • Filled, working and open counters

    What is filled, what is being worked on, and what is still waiting.

Candidate availability view for a week of temporary bookings

The candidate view: every booking each worker is on, and the days they have left open.

Vacancies and orders

Set jobs up the way your desk actually runs them.

Raise a perm vacancy, a temp job, a contract, an assignment or work-based cover. The client, the dates and the rates sit on one record.

  • See what’s open, urgent, standing, filled, closed or cancelled
  • Keep the rates, the head count and the invoice period on the job
  • Push the vacancy advert out, where you’ve set that up
talisman. — Weekly View
A Booking Desk week read down the people: each worker, the client and job they are on, which days, and how many bookings each is carrying

The same week read down the people. Who is on what, for which client, on which day, with every job attached.

Booking safeguards

Check it before you book it.

Before anyone is committed, the desk shows whether that worker can be paid, where they stand on AWR, and how their rate compares. Then the consultant decides.

  • See whether they can be paid, and where they stand on AWR
  • Fatigue, break, recent-hours and duration checks, in the same view as the booking
  • You decide who can change a booking or a placement
Booking Desk shift-filling view with candidate and booking context

The worker, the booking and the decision, next to the button.

What the agents add

What agents do here

The shift lands on the booking record. Sourcing Sam has the list of people worth ringing. Compliance Clara flags the missing certificate. They work inside Talisman, on the same jobs and candidates your desk is already on.

  • Sam has the call list ready against the shifts you still need to fill
  • Clara holds the booking while the missing check is cleared
  • The consultant decides who’s right and who gets booked
Meet the agents
One system

What you agreed carries into time, pay and self-service.

The CRM holds the candidate, the client and the job.

The booking carries the pay details into the timesheet, then the payroll run and the invoice.

Worker and client portals show each side the same records.

Timeline inside timesheets, showing timesheets awaiting authorisation with the contractor and the hours on each
Timeline, inside timesheets. Who worked, how many hours went in, and which timesheets are still awaiting authorisation.
Candidate portal home with details, matched jobs, bookings, interviews, availability and documents
The worker’s side of the same records. Their bookings, their interviews, the days they are free, their documents.
Security, data and who can change what

Protect the booking and the money attached to it.

Decide who can raise a booking, and who can change one once work has started. Right to work, AWR, IR35 and who approved it sit with the booking.

Security and GDPR detail
Questions

Recruitment booking software questions.

Which kinds of work can the booking desk run?

Perm, temp, contract, assignment and work-based, on one desk. The job holds the client, the dates, the role detail and the rates you agreed.

How does Booking Desk help fill a temporary shift?

Start from the open job, or from the worker. You see who’s free, who’s booked elsewhere, and what is still waiting for a worker.

What checks can you see before you book someone?

Whether the worker can be paid, where they stand on AWR, and how the rate compares. Plus the fatigue, break, recent-hours and duration checks you’ve configured.

What happens when a booking is cancelled or a placement goes wrong?

Cancel the job or the booking with the date and the reason. The history gives the whole team the same answer in three weeks.

Compliance
Business Development
Sourcing
Daily Briefings
Timesheets

See a week of your own bookings run in one desk

Half an hour on your own kind of work.

Book a demoSee what the desk costs