Recruitment software · HR

HRrecruitment software

Talisman is recruitment software for HR agencies: one record for specialists and employers, right-to-work documents confirmed before a placement, and approved hours running into PAYE for fixed-term cover, with umbrella and limited for day-rate specialists.

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Pick your desk

Six ways a HR agency places people. One record under all of them.

Temp
Temp HR recruitment
Shifts and cover, booked on the call and paid weekly.
See the desk →
Permanent
Permanent HR recruitment
Vacancy to placement fee on one job record.
See the desk →
Contract
Contract HR recruitment
Rates, status, extensions and self-bill.
See the desk →
Shift
Shift HR recruitment
Rota patterns, bulk shifts and break rules.
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Executive Search
Executive Search HR recruitment
Retained assignments, from market map to offer.
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Multi-Desk
Multi-Desk HR recruitment
Perm, temp and contract on one shared record.
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Which desk is which

What each desk runs, and what it checks first.

Desk	What it runs	Checked before a placement	Pay and bill
Temp	Shifts and cover, booked on the call and paid weekly	Right-to-work documents and AWR position, at the point of booking	Weekly, from approved timesheets, with the client invoiced in the same run
Permanent	Vacancy to placement fee on one job record	Right-to-work documents and references, before the offer goes out	Placement fee on the placement, with the start date and rebate period attached
Contract	Rates, status, extensions and self-bill	Right-to-work documents, plus contract status and IR35 position on the placement	Self-bill from approved hours; umbrella and limited arrangements
Shift	Rota patterns, bulk shifts and break rules	Right-to-work documents, plus fatigue and break rules across the rota	Weekly pay queue built from the hours actually worked once approved
Executive Search	Retained assignments, from market map to offer	Right-to-work documents at shortlist, with the assignment's confidentiality settings	Retainer milestones tracked against the assignment, then the placement fee
Multi-Desk	Perm, temp and contract on one shared record	Right-to-work documents once, on the record every desk shares	PAYE for fixed-term cover, with umbrella and limited for day-rate specialists

Checks and clearances

On the record before anyone is placed

The checks that gate a placement sit on the worker record with expiry alerts, and are confirmed before anyone is committed to a client.

How documents and expiry work

Right-to-work documents with expiry alerts
Professional qualifications on the candidate record
References confirmed on the worker record
Contract status and IR35 position held with the placement

What the agents add

AI agents working on the HR desk in the background.

Sourcing Sam
Works the day's open bookings and matches specialists across every desk.
Compliance Clara
Flags right-to-work documents coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE for fixed-term cover, with umbrella and limited for day-rate specialists for review.
Growth Grace
Surfaces new employer leads worth a call.
Manager Max
Briefs the desk each morning on assignment progress.

Meet the agents

Free guide · PDF

The AI Agents Guide for HR Recruitment

Where agents help on a HR desk, and where they should not
Keeping right-to-work documents current without chasing
Pay and bill: PAYE for fixed-term cover, with umbrella and limited for day-rate specialists

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Questions

HR recruitment software questions.

Which HR desk type do I need?

Pick the desk that matches how you place specialists: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.

What checks does a HR placement need?

The checks that gate a placement sit on the worker record with expiry alerts, and are confirmed before anyone is committed to a client. The desk holds right-to-work documents with expiry alerts, professional qualifications on the candidate record, references confirmed on the worker record, contract status and IR35 position held with the placement.

Can one system run all our HR desks?

Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so a specialist the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.

How is pay handled for HR specialists?

PAYE for fixed-term cover, with umbrella and limited for day-rate specialists, run from the hours approved on the timesheet, with the employer invoiced in the same straight-through run.