Retail recruitment software
Talisman is recruitment software for retail agencies: one record for colleagues and stores, right-to-work documents confirmed before a placement, and approved hours running into PAYE with AWR and holiday pay, run weekly from approved hours.
Six ways retail agencies place people. One record under all of them.
Temp retail recruitment
Shifts and cover, booked on the call and paid weekly.
See the deskPermanent retail recruitment
Vacancy to placement fee on one job record.
See the deskContract retail recruitment
Rates, status, extensions and self-bill.
See the deskShift retail recruitment
Rota patterns, bulk shifts and break rules.
See the deskExecutive Search retail recruitment
Retained assignments, from market map to offer.
See the deskMulti-Desk retail recruitment
Perm, temp and contract on one shared record.
See the desk
What each desk runs, and what it checks first.
| Desk | What it runs | Checked before a placement | Pay and bill |
|---|---|---|---|
| Temp | Shifts and cover, booked on the call and paid weekly | Right-to-work documents and AWR position, at the point of booking | Weekly, from approved timesheets, with the client invoiced in the same run |
| Permanent | Vacancy to placement fee on one job record | Right-to-work documents and references, before the offer goes out | Placement fee on the placement, with the start date and rebate period attached |
| Contract | Rates, status, extensions and self-bill | Right-to-work documents, plus contract status and IR35 position on the placement | Self-bill from approved hours; umbrella and limited arrangements |
| Shift | Rota patterns, bulk shifts and break rules | Right-to-work documents, plus fatigue and break rules across the rota | Weekly pay queue built from the hours actually worked once approved |
| Executive Search | Retained assignments, from market map to offer | Right-to-work documents at shortlist, with the assignment's confidentiality settings | Retainer milestones tracked against the assignment, then the placement fee |
| Multi-Desk | Perm, temp and contract on one shared record | Right-to-work documents once, on the record every desk shares | PAYE with AWR and holiday pay, run weekly from approved hours |
On the record before anyone is placed
Right-to-work documents and store inductions are confirmed against the worker before a booking is committed, with expiry alerts and an automated chase when something is missing.
How documents and expiry work- Right-to-work documents with expiry alerts
- Store inductions recorded against the placement
- AWR position visible at the point of booking
- Configured fatigue, break and recent-hours checks
AI agents working on the retail desk in the background.
Sourcing Sam
Works the day's open bookings and matches colleagues across every desk.
Compliance Clara
Flags right-to-work documents coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay, run weekly from approved hours for review.
Growth Grace
Surfaces new store leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by store.
The AI Agents Guide for Retail Recruitment
- Where agents help on the retail desk, and where they should not
- Keeping right-to-work documents current without chasing
- Pay and bill: PAYE with AWR and holiday pay, run weekly from approved hours
Retail recruitment software questions.
Which retail desk type do I need?
Pick the desk that matches how you place colleagues: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.
What checks do retail placements need?
Right-to-work documents and store inductions are confirmed against the worker before a booking is committed, with expiry alerts and an automated chase when something is missing. The desk holds right-to-work documents with expiry alerts, store inductions recorded against the placement, AWR position visible at the point of booking, configured fatigue, break and recent-hours checks.
Can one system run all our retail desks?
Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so the colleague the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.
How is pay handled for retail colleagues?
PAYE with AWR and holiday pay, run weekly from approved hours, run from the hours approved on the timesheet, with the store invoiced in the same straight-through run.
See a week of your own retail desk run in one system
Half an hour on your own kind of work.