Retailrecruitment software

Talisman is recruitment software for retail agencies: one record for colleagues and stores, right-to-work documents confirmed before a placement, and approved hours running into PAYE with AWR and holiday pay, run weekly from approved hours.

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Pick your desk

Six ways a retail agency places people. One record under all of them.

Temp
Temp retail recruitment
Shifts and cover, booked on the call and paid weekly.
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Permanent
Permanent retail recruitment
Vacancy to placement fee on one job record.
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Contract
Contract retail recruitment
Rates, status, extensions and self-bill.
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Shift
Shift retail recruitment
Rota patterns, bulk shifts and break rules.
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Executive Search
Executive Search retail recruitment
Retained assignments, from market map to offer.
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Multi-Desk
Multi-Desk retail recruitment
Perm, temp and contract on one shared record.
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Which desk is which

What each desk runs, and what it checks first.

Desk	What it runs	Checked before a placement	Pay and bill
Temp	Shifts and cover, booked on the call and paid weekly	Right-to-work documents and AWR position, at the point of booking	Weekly, from approved timesheets, with the client invoiced in the same run
Permanent	Vacancy to placement fee on one job record	Right-to-work documents and references, before the offer goes out	Placement fee on the placement, with the start date and rebate period attached
Contract	Rates, status, extensions and self-bill	Right-to-work documents, plus contract status and IR35 position on the placement	Self-bill from approved hours; umbrella and limited arrangements
Shift	Rota patterns, bulk shifts and break rules	Right-to-work documents, plus fatigue and break rules across the rota	Weekly pay queue built from the hours actually worked once approved
Executive Search	Retained assignments, from market map to offer	Right-to-work documents at shortlist, with the assignment's confidentiality settings	Retainer milestones tracked against the assignment, then the placement fee
Multi-Desk	Perm, temp and contract on one shared record	Right-to-work documents once, on the record every desk shares	PAYE with AWR and holiday pay, run weekly from approved hours

Checks and clearances

On the record before anyone is placed

Right-to-work documents and store inductions are confirmed against the worker before a booking is committed, with expiry alerts and an automated chase when something is missing.

How documents and expiry work

Right-to-work documents with expiry alerts
Store inductions recorded against the placement
AWR position visible at the point of booking
Configured fatigue, break and recent-hours checks

What the agents add

AI agents working on the retail desk in the background.

Sourcing Sam
Works the day's open bookings and matches colleagues across every desk.
Compliance Clara
Flags right-to-work documents coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay, run weekly from approved hours for review.
Growth Grace
Surfaces new store leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by store.

Meet the agents

Free guide · PDF

The AI Agents Guide for Retail Recruitment

Where agents help on a retail desk, and where they should not
Keeping right-to-work documents current without chasing
Pay and bill: PAYE with AWR and holiday pay, run weekly from approved hours

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Questions

Retail recruitment software questions.

Which retail desk type do I need?

Pick the desk that matches how you place colleagues: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.

What checks does a retail placement need?

Right-to-work documents and store inductions are confirmed against the worker before a booking is committed, with expiry alerts and an automated chase when something is missing. The desk holds right-to-work documents with expiry alerts, store inductions recorded against the placement, AWR position visible at the point of booking, configured fatigue, break and recent-hours checks.

Can one system run all our retail desks?

Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so a colleague the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.

How is pay handled for retail colleagues?

PAYE with AWR and holiday pay, run weekly from approved hours, run from the hours approved on the timesheet, with the store invoiced in the same straight-through run.