Healthcarerecruitment software

Talisman is recruitment software for healthcare agencies: one record for clinicians and trusts, professional registration checked and held with its expiry confirmed before a placement, and approved hours running into PAYE with AWR and holiday pay, and umbrella where the framework allows.

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Pick your desk

Six ways a healthcare agency places people. One record under all of them.

Temp
Temp healthcare recruitment
Shifts and cover, booked on the call and paid weekly.
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Permanent
Permanent healthcare recruitment
Vacancy to placement fee on one job record.
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Contract
Contract healthcare recruitment
Rates, status, extensions and self-bill.
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Shift
Shift healthcare recruitment
Rota patterns, bulk shifts and break rules.
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Executive Search
Executive Search healthcare recruitment
Retained assignments, from market map to offer.
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Multi-Desk
Multi-Desk healthcare recruitment
Perm, temp and contract on one shared record.
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Which desk is which

What each desk runs, and what it checks first.

Desk	What it runs	Checked before a placement	Pay and bill
Temp	Shifts and cover, booked on the call and paid weekly	Professional registration checked and held with its expiry and AWR position, at the point of booking	Weekly, from approved timesheets, with the client invoiced in the same run
Permanent	Vacancy to placement fee on one job record	Professional registration checked and held with its expiry and references, before the offer goes out	Placement fee on the placement, with the start date and rebate period attached
Contract	Rates, status, extensions and self-bill	Professional registration checked and held with its expiry, plus contract status and IR35 position on the placement	Self-bill from approved hours; umbrella and limited arrangements
Shift	Rota patterns, bulk shifts and break rules	Professional registration checked and held with its expiry, plus fatigue and break rules across the rota	Weekly pay queue built from the hours actually worked once approved
Executive Search	Retained assignments, from market map to offer	Professional registration checked and held with its expiry at shortlist, with the assignment's confidentiality settings	Retainer milestones tracked against the assignment, then the placement fee
Multi-Desk	Perm, temp and contract on one shared record	Professional registration checked and held with its expiry once, on the record every desk shares	PAYE with AWR and holiday pay, and umbrella where the framework allows

Checks and clearances

Registered and cleared before the shift

Healthcare placements gate on registration, clearance and training that all expire on their own timetable. Each sits on the worker record with its own alert.

How documents and expiry work

Professional registration checked and held with its expiry
Enhanced DBS with expiry alerts
Occupational health and immunisation status
Mandatory training recorded against the worker

What the agents add

AI agents working on the healthcare desk in the background.

Sourcing Sam
Works the day's open bookings and matches clinicians across every desk.
Compliance Clara
Flags professional registration checked and held with its expiry coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay, and umbrella where the framework allows for review.
Growth Grace
Surfaces new trust leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by trust.

Meet the agents

Free guide · PDF

The AI Agents Guide for Healthcare Recruitment

Where agents help on a healthcare desk, and where they should not
Keeping professional registration checked and held with its expiry current without chasing
Pay and bill: PAYE with AWR and holiday pay, and umbrella where the framework allows

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Questions

Healthcare recruitment software questions.

Which healthcare desk type do I need?

Pick the desk that matches how you place clinicians: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.

What checks does a healthcare placement need?

Healthcare placements gate on registration, clearance and training that all expire on their own timetable. Each sits on the worker record with its own alert. The desk holds professional registration checked and held with its expiry, enhanced DBS with expiry alerts, occupational health and immunisation status, mandatory training recorded against the worker.

Can one system run all our healthcare desks?

Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so a clinician the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.

How is pay handled for healthcare clinicians?

PAYE with AWR and holiday pay, and umbrella where the framework allows, run from the hours approved on the timesheet, with the trust invoiced in the same straight-through run.