Sportingrecruitment software

Talisman is recruitment software for sporting agencies: one record for coaches and clubs, enhanced DBS confirmed before a placement, and approved hours running into PAYE with AWR and holiday pay for sessional staff.

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Pick your desk

Six ways a sporting agency places people. One record under all of them.

Temp
Temp sporting recruitment
Shifts and cover, booked on the call and paid weekly.
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Permanent
Permanent sporting recruitment
Vacancy to placement fee on one job record.
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Contract
Contract sporting recruitment
Rates, status, extensions and self-bill.
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Shift
Shift sporting recruitment
Rota patterns, bulk shifts and break rules.
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Executive Search
Executive Search sporting recruitment
Retained assignments, from market map to offer.
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Multi-Desk
Multi-Desk sporting recruitment
Perm, temp and contract on one shared record.
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Which desk is which

What each desk runs, and what it checks first.

Desk	What it runs	Checked before a placement	Pay and bill
Temp	Shifts and cover, booked on the call and paid weekly	Enhanced DBS and AWR position, at the point of booking	Weekly, from approved timesheets, with the client invoiced in the same run
Permanent	Vacancy to placement fee on one job record	Enhanced DBS and references, before the offer goes out	Placement fee on the placement, with the start date and rebate period attached
Contract	Rates, status, extensions and self-bill	Enhanced DBS, plus contract status and IR35 position on the placement	Self-bill from approved hours; umbrella and limited arrangements
Shift	Rota patterns, bulk shifts and break rules	Enhanced DBS, plus fatigue and break rules across the rota	Weekly pay queue built from the hours actually worked once approved
Executive Search	Retained assignments, from market map to offer	Enhanced DBS at shortlist, with the assignment's confidentiality settings	Retainer milestones tracked against the assignment, then the placement fee
Multi-Desk	Perm, temp and contract on one shared record	Enhanced DBS once, on the record every desk shares	PAYE with AWR and holiday pay for sessional staff

Checks and clearances

Safeguarding confirmed before any placement

Where a role involves children or vulnerable adults, clearance and first aid gate the placement. Both sit on the worker record with expiry alerts.

How documents and expiry work

Enhanced DBS with expiry alerts where the role requires it
Coaching qualifications with expiry alerts
First aid certification on the worker record
References confirmed on the worker record

What the agents add

AI agents working on the sporting desk in the background.

Sourcing Sam
Works the day's open bookings and matches coaches across every desk.
Compliance Clara
Flags enhanced DBS with expiry alerts coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay for sessional staff for review.
Growth Grace
Surfaces new club leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by club.

Meet the agents

Free guide · PDF

The AI Agents Guide for Sporting Recruitment

Where agents help on a sporting desk, and where they should not
Keeping enhanced DBS with expiry alerts where the role requires it current without chasing
Pay and bill: PAYE with AWR and holiday pay for sessional staff

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Questions

Sporting recruitment software questions.

Which sporting desk type do I need?

Pick the desk that matches how you place coaches: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.

What checks does a sporting placement need?

Where a role involves children or vulnerable adults, clearance and first aid gate the placement. Both sit on the worker record with expiry alerts. The desk holds enhanced DBS with expiry alerts where the role requires it, coaching qualifications with expiry alerts, first aid certification on the worker record, references confirmed on the worker record.

Can one system run all our sporting desks?

Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so a coach the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.

How is pay handled for sporting coaches?

PAYE with AWR and holiday pay for sessional staff, run from the hours approved on the timesheet, with the club invoiced in the same straight-through run.