Sportingmulti-desk recruitment software

Every desk, one connected flow.

Perm, temp and contract sporting desks on a single shared record — from sourcing to weekly pay, with compliance checks and AI agents at every step.

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Source
Safeguarding
Book & place
Timesheets
Pay & invoice
Report

How the desk runs

One platform, from the first call to the invoice.

Source across every desk
Camps and seasons repeat, so the coaches who worked the last holiday programme are the fastest to rebook. One shared CRM, switchable between perm, temp and contract, with LinkedIn profiles coming into the record in a click.
One record, three placement types
A temp booking today and a permanent shortlist tomorrow run on the same record — the coach you covered a shift with is the same candidate the perm desk puts forward.
Book the one who is ready
A club needs a coach for a weekend holiday camp. Booking Desk shows who is available and cleared, so it is filled on the call, and permanent offers are tracked on the same record.
Today, across every club
Timeline puts the day's bookings across all clubs in one view. What the club is judging is whether the coach is cleared and qualified for the age group, and the gaps show before anyone has to ring.
Timesheets and approval
Clubs approve online and scanned timesheets are read automatically, feeding straight into pay and billing.
Every desk in one live view
PAYE with AWR and holiday pay for sessional staff, from approved hours. Dashman puts fill-rate by club, cover by session and the qualifications you are short of side by side — targets against actuals, without a spreadsheet in the middle.

Checks and clearances

Safeguarding confirmed before any placement

Where a role involves children or vulnerable adults, clearance and first aid gate the placement. Both sit on the worker record with expiry alerts.

How documents and expiry work

Enhanced DBS with expiry alerts where the role requires it
Coaching qualifications with expiry alerts
First aid certification on the worker record
References confirmed on the worker record

What the agents add

AI agents working on the sporting desk in the background.

Sourcing Sam
Works the day's open bookings and matches coaches across every desk.
Compliance Clara
Flags enhanced DBS with expiry alerts coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay for sessional staff for review.
Growth Grace
Surfaces new club leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by club.

Meet the agents

Free guide · PDF

The AI Agents Guide for Sporting Recruitment

Where agents help on a sporting desk, and where they should not
Keeping enhanced DBS with expiry alerts where the role requires it current without chasing
Pay and bill: PAYE with AWR and holiday pay for sessional staff

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Questions

Multi-Desk Sporting recruitment software questions.

Can one system run perm, temp and contract sporting desks?

Yes. All three placement types sit on one shared record, and the desk switches between them without re-keying the candidate or the client into a second system.

Do the desks share the same database?

One CRM holds every coach and club, so a candidate placed by the temp desk is the same record the perm desk shortlists from.

How is pay handled across the desks?

PAYE, umbrella and limited arrangements all run from the hours approved on the timesheet, through one approved workflow, into invoicing.

Can we see every desk together?

Dashman shows temp fill-rate, permanent fees and contract margin side by side in one view, rather than a report per desk.

What checks does a sporting placement need?

Where a role involves children or vulnerable adults, clearance and first aid gate the placement. Both sit on the worker record with expiry alerts. The desk holds enhanced DBS with expiry alerts where the role requires it, coaching qualifications with expiry alerts, first aid certification on the worker record, references confirmed on the worker record.