One connected platform
Childcaremulti-desk recruitment software
Every desk, one connected flow.
Perm, temp and contract childcare desks on a single shared record — from sourcing to weekly pay, with compliance checks and AI agents at every step.
- Source
- Safeguarding
- Book & place
- Timesheets
- Pay & invoice
- Report
How the desk runs
One platform, from the first call to the invoice.
Source across every desk
Practitioners work locally and return season after season, so the people you cleared last year are the fastest to book again. One shared CRM, switchable between perm, temp and contract, with LinkedIn profiles coming into the record in a click.
One record, three placement types
A temp booking today and a permanent shortlist tomorrow run on the same record — the practitioner you covered a shift with is the same candidate the perm desk puts forward.
Book the one who is ready
A nursery needs a qualified practitioner today. Booking Desk shows who is available and cleared, so it is filled on the call, and permanent offers are tracked on the same record.
Today, across every nursery
Timeline puts the day's bookings across all nurseries in one view. What the nursery is judging is whether the practitioner arrives cleared, qualified and ready for the room, and the gaps show before anyone has to ring.
Timesheets and approval
Nurseries approve online and scanned timesheets are read automatically, feeding straight into pay and billing.
Every desk in one live view
PAYE, umbrella or contract arrangements with AWR and holiday pay, from approved hours. Dashman puts fill-rate by setting, perm pipeline and the qualifications you are short of side by side — targets against actuals, without a spreadsheet in the middle.
Checks and clearances
Safeguarding confirmed before any placement
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived.
How documents and expiry work- Enhanced DBS with expiry alerts
- Ofsted and EYFS suitability
- Paediatric first aid certification
- References confirmed on the worker record
What the agents add
AI agents working on the childcare desk in the background.
Sourcing Sam
Works the day's open bookings and matches practitioners across every desk.
Compliance Clara
Flags enhanced DBS coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE, umbrella or contract arrangements with AWR and holiday pay for review.
Growth Grace
Surfaces new nursery leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by setting.
Questions
Multi-Desk Childcare recruitment software questions.
Can one system run perm, temp and contract childcare desks?
Yes. All three placement types sit on one shared record, and the desk switches between them without re-keying the candidate or the client into a second system.
Do the desks share the same database?
One CRM holds every practitioner and nursery, so a candidate placed by the temp desk is the same record the perm desk shortlists from.
How is pay handled across the desks?
PAYE, umbrella and limited arrangements all run from the hours approved on the timesheet, through one approved workflow, into invoicing.
Can we see every desk together?
Dashman shows temp fill-rate, permanent fees and contract margin side by side in one view, rather than a report per desk.
What checks does a childcare placement need?
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived. The desk holds enhanced DBS with expiry alerts, ofsted and EYFS suitability, paediatric first aid certification, references confirmed on the worker record.
ComplianceBusiness DevelopmentSourcingDaily BriefingsTimesheetsSee a week of your own childcare desk run in one system
Half an hour on your own kind of work.