Childcare contract recruitment software
Place the practitioner, settle the status, run the self-bill.
Rate, status and extension on one record — with contractor pay and the nursery invoice from the same approved hours.
- Source & match
- Rate & status
- Safeguarding
- Timesheets
- Self-bill & pay
- Margin
- Also for childcare:
- Temp
- Permanent
- Shift
- Executive Search
- Multi-Desk
- All childcare desks
One platform, from the rate to the self-bill.
Find who is coming free
Practitioners work locally and return season after season, so the people you cleared last year are the fastest to book again. The record tells you who is finishing and when, before the vacancy is even open.
Rate, margin and status
The charge rate, the pay rate and the margin sit on the placement, with the contract status and IR35 position recorded alongside them.
Brief that matches the work
Contracts here run on nursery practitioners, room leaders and nursery nurses. What the nursery is judging is whether the practitioner arrives cleared, qualified and ready for the room, so that is what the submission has to evidence.
Extensions on the same line
An extension runs against the existing placement rather than a new one, so the rate history, the end dates and the whole assignment stay together.
Self-bill and contractor pay
PAYE, umbrella or contract arrangements with AWR and holiday pay, produced from approved hours, with self-bill documents drawn from the same figures and the nursery invoiced in the same run.
Margin against forecast
Dashman shows fill-rate by setting, perm pipeline and the qualifications you are short of.
Safeguarding confirmed before any placement
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived.
How documents and expiry work- Enhanced DBS with expiry alerts
- Ofsted and EYFS suitability
- Paediatric first aid certification
- References confirmed on the worker record
AI agents working on the childcare desk in the background.
Sourcing Sam
Matches practitioners to open contracts and flags the ones coming to an end.
Compliance Clara
Flags enhanced DBS coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE, umbrella or contract arrangements with AWR and holiday pay for review.
Growth Grace
Surfaces new nursery leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by setting.
The AI Agents Guide for Childcare Recruitment
- Where agents help on the childcare desk, and where they should not
- Keeping enhanced DBS current without chasing
- Pay and bill: PAYE, umbrella or contract arrangements with AWR and holiday pay
Contract Childcare recruitment software questions.
How is IR35 and contract status handled?
The contract status and IR35 position sit on the placement alongside the rate and the margin, so the position is evidenced on the record when it is asked about. PAYE, umbrella or contract arrangements with AWR and holiday pay all run from the same placement.
Does it handle umbrella and limited contractors?
Both run from the hours approved on the timesheet, with self-bill documents produced from the same approved figures.
How are extensions tracked?
An extension runs against the existing placement rather than a new record, so the rate history, the end dates and the whole assignment stay in one line.
Can we see margin by placement?
Dashman shows contract margin against forecast by placement, consultant and client, without a spreadsheet in the middle.
What checks do childcare placements need?
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived. The desk holds enhanced DBS with expiry alerts, ofsted and EYFS suitability, paediatric first aid certification, references confirmed on the worker record.
See a week of your own childcare desk run in one system
Half an hour on your own kind of work.