Childcare perm recruitment software
Run the childcare shortlist, the offer and the fee on one record.
Vacancy to placement fee on one shared record — the nursery, the practitioner and every conversation in between.
- Vacancy
- Source & match
- Shortlist
- Interviews
- Safeguarding
- Offer & fee
- Also for childcare:
- Temp
- Contract
- Shift
- Executive Search
- Multi-Desk
- All childcare desks
One platform, from the vacancy to the placement fee.
Take the vacancy properly
The nursery, the role detail, the salary and the fee agreement sit on one job record — whether it is one of the nursery practitioners, room leaders and nursery nurses or a role further up.
Source from your own database first
Practitioners work locally and return season after season, so the people you cleared last year are the fastest to book again. Plain-English search and CV parsing run across everything you already hold, with AI match scoring surfacing who is worth a call.
A shortlist the client can read
Send a formatted shortlist from the record. What matters to the nursery is whether the practitioner arrives cleared, qualified and ready for the room, so the submission leads with that rather than a CV dump.
Interviews without the diary tennis
Arrange, confirm and reschedule from the job, with reminders going to both sides and the outcome recorded against the candidate.
Offer, acceptance and the fee
Offer, counter-offer and acceptance are tracked on the placement with the fee, the start date and the rebate period attached.
Pipeline against target
Dashman shows fill-rate by setting, perm pipeline and the qualifications you are short of, by consultant and by stage.
Safeguarding confirmed before any placement
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived.
How documents and expiry work- Enhanced DBS with expiry alerts
- Ofsted and EYFS suitability
- Paediatric first aid certification
- References confirmed on the worker record
AI agents working on the childcare desk in the background.
Sourcing Sam
Matches practitioners against open vacancies and has the shortlist ready to review.
Compliance Clara
Flags enhanced DBS coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE, umbrella or contract arrangements with AWR and holiday pay for review.
Growth Grace
Surfaces new nursery leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by setting.
The AI Agents Guide for Childcare Recruitment
- Where agents help on the childcare desk, and where they should not
- Keeping enhanced DBS current without chasing
- Pay and bill: PAYE, umbrella or contract arrangements with AWR and holiday pay
Permanent Childcare recruitment software questions.
Can it handle the whole childcare perm process?
Vacancy, sourcing, shortlist, interviews, offer and placement fee all sit on one job record, so nothing is tracked in a separate spreadsheet or inbox.
How are placement fees and rebates tracked?
The fee, the start date and the rebate period sit on the placement, so what is invoiced and what is still at risk is visible without reconstructing it.
Does it help with candidate sourcing?
Plain-English search runs across your existing database, duplicates are flagged before a new record goes in, and AI match scoring surfaces the practitioners worth calling first.
Can we see pipeline against target?
Dashman shows pipeline, placements and fees against target by consultant, client and stage, in one live view rather than a monthly spreadsheet.
What checks do childcare placements need?
Childcare placements turn on clearances that expire. Each one is held against the worker with expiry alerts, and confirmed before a booking is committed rather than after the practitioner has arrived. The desk holds enhanced DBS with expiry alerts, ofsted and EYFS suitability, paediatric first aid certification, references confirmed on the worker record.
See a week of your own childcare desk run in one system
Half an hour on your own kind of work.