Scientific multi-desk recruitment software
Every desk, one connected flow.
Perm, temp and contract scientific desks on a single shared record — from sourcing to weekly pay, with compliance checks and AI agents at every step.
- Source
- Qualifications & inductions
- Book & place
- Timesheets
- Pay & invoice
- Report
- Also for scientific:
- Temp
- Permanent
- Contract
- Shift
- Executive Search
- All scientific desks
One platform, from the first call to the invoice.
Source across every desk
Validation and campaign work repeats, so the scientists who ran the last one are the obvious first call. One shared CRM, switchable between perm, temp and contract, with a duplicate check before every new record.
One record, three placement types
A temp booking today and a permanent shortlist tomorrow run on the same record — the scientist you covered a shift with is the same candidate the perm desk puts forward.
Book the one who is ready
A laboratory needs an analytical chemist for a validation run. Booking Desk shows who is available and cleared, so it is filled on the call, and permanent offers are tracked on the same record.
Today, across every laboratory
Timeline puts the day's bookings across all laboratories in one view. What the laboratory is judging is whether the scientist is inducted and competent on the method, and the gaps show before anyone has to ring.
Timesheets and approval
Laboratories approve online and scanned timesheets are read automatically, feeding straight into pay and billing.
Every desk in one live view
PAYE for fixed-term cover, with umbrella and limited for contract scientists, from approved hours. Dashman puts fill-rate by laboratory, contractor margin and the disciplines you are short of side by side — targets against actuals, without a spreadsheet in the middle.
Qualified and inducted before the placement
Qualifications and laboratory inductions sit on the worker record with expiry alerts, and are confirmed before anyone is committed.
How documents and expiry work- Professional and academic qualifications with expiry alerts
- Laboratory inductions recorded against the placement
- Right-to-work documents with expiry alerts
- References confirmed on the worker record
AI agents working on the scientific desk in the background.
Sourcing Sam
Works the day's open bookings and matches scientists across every desk.
Compliance Clara
Flags professional and academic qualifications coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE for fixed-term cover, with umbrella and limited for contract scientists for review.
Growth Grace
Surfaces new laboratory leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by laboratory.
The AI Agents Guide for Scientific Recruitment
- Where agents help on the scientific desk, and where they should not
- Keeping professional and academic qualifications current without chasing
- Pay and bill: PAYE for fixed-term cover, with umbrella and limited for contract scientists
Multi-Desk Scientific recruitment software questions.
Can one system run perm, temp and contract scientific desks?
Yes. All three placement types sit on one shared record, and the desk switches between them without re-keying the candidate or the client into a second system.
Do the desks share the same database?
One CRM holds every scientist and laboratory, so a candidate placed by the temp desk is the same record the perm desk shortlists from.
How is pay handled across the desks?
PAYE, umbrella and limited arrangements all run from the hours approved on the timesheet, through one approved workflow, into invoicing.
Can we see every desk together?
Dashman shows temp fill-rate, permanent fees and contract margin side by side in one view, rather than a report per desk.
What checks do scientific placements need?
Qualifications and laboratory inductions sit on the worker record with expiry alerts, and are confirmed before anyone is committed. The desk holds professional and academic qualifications with expiry alerts, laboratory inductions recorded against the placement, right-to-work documents with expiry alerts, references confirmed on the worker record.
See a week of your own scientific desk run in one system
Half an hour on your own kind of work.