One connected platform

Scientificperm recruitment software

Run the scientific shortlist, the offer and the fee on one record.

Vacancy to placement fee on one shared record — the laboratory, the scientist and every conversation in between.

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Vacancy
Source & match
Shortlist
Interviews
Qualifications & inductions
Offer & fee

How the desk runs

One platform, from the vacancy to the placement fee.

Take the vacancy properly
The laboratory, the role detail, the salary and the fee agreement sit on one job record — whether it is one of the analytical chemists, lab technicians and QC analysts or a role further up.
Source from your own database first
Validation and campaign work repeats, so the scientists who ran the last one are the obvious first call. Plain-English search and CV parsing run across everything you already hold, with AI match scoring surfacing who is worth a call.
A shortlist the client can read
Send a formatted shortlist from the record. What matters to the laboratory is whether the scientist is inducted and competent on the method, so the submission leads with that rather than a CV dump.
Interviews without the diary tennis
Arrange, confirm and reschedule from the job, with reminders going to both sides and the outcome recorded against the candidate.
Offer, acceptance and the fee
Offer, counter-offer and acceptance are tracked on the placement with the fee, the start date and the rebate period attached.
Pipeline against target
Dashman shows fill-rate by laboratory, contractor margin and the disciplines you are short of, by consultant and by stage.

Checks and clearances

Qualified and inducted before the placement

Qualifications and laboratory inductions sit on the worker record with expiry alerts, and are confirmed before anyone is committed.

How documents and expiry work

Professional and academic qualifications with expiry alerts
Laboratory inductions recorded against the placement
Right-to-work documents with expiry alerts
References confirmed on the worker record

What the agents add

AI agents working on the scientific desk in the background.

Sourcing Sam
Matches scientists against open vacancies and has the shortlist ready to review.
Compliance Clara
Flags professional and academic qualifications coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE for fixed-term cover, with umbrella and limited for contract scientists for review.
Growth Grace
Surfaces new laboratory leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by laboratory.

Meet the agents

Free guide · PDF

The AI Agents Guide for Scientific Recruitment

Where agents help on the scientific desk, and where they should not
Keeping professional and academic qualifications current without chasing
Pay and bill: PAYE for fixed-term cover, with umbrella and limited for contract scientists

Get the guide

Questions

Permanent Scientific recruitment software questions.

Can it handle the whole scientific perm process?

Vacancy, sourcing, shortlist, interviews, offer and placement fee all sit on one job record, so nothing is tracked in a separate spreadsheet or inbox.

How are placement fees and rebates tracked?

The fee, the start date and the rebate period sit on the placement, so what is invoiced and what is still at risk is visible without reconstructing it.

Does it help with candidate sourcing?

Plain-English search runs across your existing database, LinkedIn profiles come into the record in a click, and AI match scoring surfaces the scientists worth calling first.

Can we see pipeline against target?

Dashman shows pipeline, placements and fees against target by consultant, client and stage, in one live view rather than a monthly spreadsheet.

What checks do scientific placements need?

Qualifications and laboratory inductions sit on the worker record with expiry alerts, and are confirmed before anyone is committed. The desk holds professional and academic qualifications with expiry alerts, laboratory inductions recorded against the placement, right-to-work documents with expiry alerts, references confirmed on the worker record.