Transport multi-desk recruitment software
Every desk, one connected flow.
Perm, temp and contract transport desks on a single shared record — from sourcing to weekly pay, with compliance checks and AI agents at every step.
- Source
- Licences & CPC
- Book & place
- Timesheets
- Pay & invoice
- Report
- Also for transport:
- Temp
- Permanent
- Contract
- Shift
- Executive Search
- All transport desks
One platform, from the first call to the invoice.
Source across every desk
Drivers stay with routes they know, so the ones who have run the contract before are the first worth booking. One shared CRM, switchable between perm, temp and contract, with a duplicate check before every new record.
One record, three placement types
A temp booking today and a permanent shortlist tomorrow run on the same record — the driver you covered a shift with is the same candidate the perm desk puts forward.
Book the one who is ready
A depot needs three PCV drivers for a school run contract. Booking Desk shows who is available and cleared, so it is filled on the call, and permanent offers are tracked on the same record.
Today, across every depot
Timeline puts the day's bookings across all depots in one view. What the depot is judging is whether the driver is licensed, CPC current and legal on hours, and the gaps show before anyone has to ring.
Timesheets and approval
Depots approve online and scanned timesheets are read automatically, feeding straight into pay and billing.
Every desk in one live view
PAYE with AWR and holiday pay, run weekly from approved hours, from approved hours. Dashman puts fill-rate by depot, cover by route and where the week is short side by side — targets against actuals, without a spreadsheet in the middle.
Licensed and legal before the run
Licence categories, CPC and working-time position sit on the driver record with expiry alerts, so the desk can see who is genuinely able to take the run.
How documents and expiry work- Licence categories and Driver CPC with expiry alerts
- Tachograph and working-time position visible at booking
- Licence checks recorded against the placement
- Right-to-work documents with expiry alerts
AI agents working on the transport desk in the background.
Sourcing Sam
Works the day's open bookings and matches drivers across every desk.
Compliance Clara
Flags licence categories and Driver CPC coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps PAYE with AWR and holiday pay, run weekly from approved hours for review.
Growth Grace
Surfaces new depot leads worth a call.
Manager Max
Briefs the desk each morning on fill-rate by depot.
The AI Agents Guide for Transport Recruitment
- Where agents help on the transport desk, and where they should not
- Keeping licence categories and Driver CPC current without chasing
- Pay and bill: PAYE with AWR and holiday pay, run weekly from approved hours
Multi-Desk Transport recruitment software questions.
Can one system run perm, temp and contract transport desks?
Yes. All three placement types sit on one shared record, and the desk switches between them without re-keying the candidate or the client into a second system.
Do the desks share the same database?
One CRM holds every driver and depot, so a candidate placed by the temp desk is the same record the perm desk shortlists from.
How is pay handled across the desks?
PAYE, umbrella and limited arrangements all run from the hours approved on the timesheet, through one approved workflow, into invoicing.
Can we see every desk together?
Dashman shows temp fill-rate, permanent fees and contract margin side by side in one view, rather than a report per desk.
What checks do transport placements need?
Licence categories, CPC and working-time position sit on the driver record with expiry alerts, so the desk can see who is genuinely able to take the run. The desk holds licence categories and Driver CPC with expiry alerts, tachograph and working-time position visible at booking, licence checks recorded against the placement, right-to-work documents with expiry alerts.
See a week of your own transport desk run in one system
Half an hour on your own kind of work.