One connected platform
Defenceperm recruitment software
Run the defence shortlist, the offer and the fee on one record.
Vacancy to placement fee on one shared record — the programme, the specialist and every conversation in between.
- Vacancy
- Source & match
- Shortlist
- Interviews
- Clearance
- Offer & fee
How the desk runs
One platform, from the vacancy to the placement fee.
Take the vacancy properly
The programme, the role detail, the salary and the fee agreement sit on one job record — whether it is one of the systems, integration and support specialists or a role further up.
Source from your own database first
Clearance takes longer than the vacancy does, so the cleared people already on your record are the only fast route. Plain-English search and CV parsing run across everything you already hold, with AI match scoring surfacing who is worth a call.
A shortlist the client can read
Send a formatted shortlist from the record. What matters to the programme is whether the specialist holds clearance at the level the contract needs, so the submission leads with that rather than a CV dump.
Interviews without the diary tennis
Arrange, confirm and reschedule from the job, with reminders going to both sides and the outcome recorded against the candidate.
Offer, acceptance and the fee
Offer, counter-offer and acceptance are tracked on the placement with the fee, the start date and the rebate period attached.
Pipeline against target
Dashman shows clearance coverage, assignment progress and contractor margin, by consultant and by stage.
Checks and clearances
Cleared to the level the contract requires
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward.
How documents and expiry work- Clearance level and expiry held on the worker record
- Baseline personnel security standard checks
- Right-to-work documents with expiry alerts
- References confirmed on the worker record
What the agents add
AI agents working on the defence desk in the background.
Sourcing Sam
Matches specialists against open vacancies and has the shortlist ready to review.
Compliance Clara
Flags clearance level and expiry held on the worker record coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps umbrella and limited arrangements, with PAYE where the contract requires it for review.
Growth Grace
Surfaces new programme leads worth a call.
Manager Max
Briefs the desk each morning on clearance coverage.
Questions
Permanent Defence recruitment software questions.
Can it handle the whole defence perm process?
Vacancy, sourcing, shortlist, interviews, offer and placement fee all sit on one job record, so nothing is tracked in a separate spreadsheet or inbox.
How are placement fees and rebates tracked?
The fee, the start date and the rebate period sit on the placement, so what is invoiced and what is still at risk is visible without reconstructing it.
Does it help with candidate sourcing?
Plain-English search runs across your existing database, LinkedIn profiles come into the record in a click, and AI match scoring surfaces the specialists worth calling first.
Can we see pipeline against target?
Dashman shows pipeline, placements and fees against target by consultant, client and stage, in one live view rather than a monthly spreadsheet.
What checks does a defence placement need?
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward. The desk holds clearance level and expiry held on the worker record, baseline personnel security standard checks, right-to-work documents with expiry alerts, references confirmed on the worker record.
ComplianceBusiness DevelopmentSourcingDaily BriefingsTimesheetsSee a week of your own defence desk run in one system
Half an hour on your own kind of work.