Recruitment software · Defence
Defencerecruitment software
Talisman is recruitment software for defence agencies: one record for specialists and programmes, clearance level and expiry held on the worker record confirmed before a placement, and approved hours running into umbrella and limited arrangements, with PAYE where the contract requires it.
Pick your desk
Six ways a defence agency places people. One record under all of them.
- Temp
Temp defence recruitment
Shifts and cover, booked on the call and paid weekly.
See the desk → - Permanent
Permanent defence recruitment
Vacancy to placement fee on one job record.
See the desk → - Contract
Contract defence recruitment
Rates, status, extensions and self-bill.
See the desk → - Shift
Shift defence recruitment
Rota patterns, bulk shifts and break rules.
See the desk → - Executive Search
Executive Search defence recruitment
Retained assignments, from market map to offer.
See the desk → - Multi-Desk
Multi-Desk defence recruitment
Perm, temp and contract on one shared record.
See the desk →
Which desk is which
What each desk runs, and what it checks first.
| Desk | What it runs | Checked before a placement | Pay and bill |
|---|---|---|---|
| Temp | Shifts and cover, booked on the call and paid weekly | Clearance level and expiry held on the worker record and AWR position, at the point of booking | Weekly, from approved timesheets, with the client invoiced in the same run |
| Permanent | Vacancy to placement fee on one job record | Clearance level and expiry held on the worker record and references, before the offer goes out | Placement fee on the placement, with the start date and rebate period attached |
| Contract | Rates, status, extensions and self-bill | Clearance level and expiry held on the worker record, plus contract status and IR35 position on the placement | Self-bill from approved hours; umbrella and limited arrangements |
| Shift | Rota patterns, bulk shifts and break rules | Clearance level and expiry held on the worker record, plus fatigue and break rules across the rota | Weekly pay queue built from the hours actually worked once approved |
| Executive Search | Retained assignments, from market map to offer | Clearance level and expiry held on the worker record at shortlist, with the assignment's confidentiality settings | Retainer milestones tracked against the assignment, then the placement fee |
| Multi-Desk | Perm, temp and contract on one shared record | Clearance level and expiry held on the worker record once, on the record every desk shares | Umbrella and limited arrangements, with PAYE where the contract requires it |
Checks and clearances
Cleared to the level the contract requires
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward.
How documents and expiry work- Clearance level and expiry held on the worker record
- Baseline personnel security standard checks
- Right-to-work documents with expiry alerts
- References confirmed on the worker record
What the agents add
AI agents working on the defence desk in the background.
Sourcing Sam
Works the day's open bookings and matches specialists across every desk.
Compliance Clara
Flags clearance level and expiry held on the worker record coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps umbrella and limited arrangements, with PAYE where the contract requires it for review.
Growth Grace
Surfaces new programme leads worth a call.
Manager Max
Briefs the desk each morning on clearance coverage.
Free guide · PDF
The AI Agents Guide for Defence Recruitment
- Where agents help on a defence desk, and where they should not
- Keeping clearance level and expiry held on the worker record current without chasing
- Pay and bill: umbrella and limited arrangements, with PAYE where the contract requires it
Questions
Defence recruitment software questions.
Which defence desk type do I need?
Pick the desk that matches how you place specialists: Temp — shifts and cover, booked on the call and paid weekly; Permanent — vacancy to placement fee on one job record; Contract — rates, status, extensions and self-bill; Shift — rota patterns, bulk shifts and break rules; Executive Search — retained assignments, from market map to offer; Multi-Desk — perm, temp and contract on one shared record. All six run on the same record, so an agency can start with one and add another without a second system.
What checks does a defence placement need?
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward. The desk holds clearance level and expiry held on the worker record, baseline personnel security standard checks, right-to-work documents with expiry alerts, references confirmed on the worker record.
Can one system run all our defence desks?
Yes. Temp, perm, contract, shift and executive placements sit on one shared record, so a specialist the temp desk has booked is the same candidate the perm desk puts forward, with nothing re-keyed.
How is pay handled for defence specialists?
Umbrella and limited arrangements, with PAYE where the contract requires it, run from the hours approved on the timesheet, with the programme invoiced in the same straight-through run.
ComplianceBusiness DevelopmentSourcingDaily BriefingsTimesheetsSee a week of your own defence desk run in one system
Half an hour on your own kind of work.