One connected platform
Defenceshift recruitment software
Build the programme's rota, fill the gaps, pay the week.
Bulk shifts, rota patterns and break rules on one desk — with approved hours running straight into pay and the programme invoice.
- Rota & patterns
- Fill the gaps
- Clearance
- Clock-in
- Weekly pay
- Fill-rate
How the desk runs
One platform, from the rota to the weekly pay run.
Set the pattern once
A programme needs a cleared systems specialist for twelve months. Nights, alternate weeks, particular days to a month end — set the pattern once and the run is created rather than entered shift by shift.
Work the whole run together
A big order arrives as a run of shifts, not one booking. Work all of them together, with filled, working and open counters moving as the desk covers them.
Break and fatigue rules applied
The fatigue, break, recent-hours and duration checks you have configured sit alongside the booking, so a specialist is not rota'd into a pattern that breaks them.
Today, across every programme
Timeline puts the day's shifts across all programmes in one view. What decides whether the contract is kept is whether the specialist holds clearance at the level the contract needs, and the gaps are visible before a manager has to ring.
Hours in, week paid
Umbrella and limited arrangements, with PAYE where the contract requires it, built from the hours actually worked once the programme has approved them.
Cover and fill-rate
Dashman shows clearance coverage, assignment progress and contractor margin.
Checks and clearances
Cleared to the level the contract requires
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward.
How documents and expiry work- Clearance level and expiry held on the worker record
- Baseline personnel security standard checks
- Right-to-work documents with expiry alerts
- References confirmed on the worker record
What the agents add
AI agents working on the defence desk in the background.
Sourcing Sam
Fills the rota's open shifts from the specialists who are free and cleared.
Compliance Clara
Flags clearance level and expiry held on the worker record coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps umbrella and limited arrangements, with PAYE where the contract requires it for review.
Growth Grace
Surfaces new programme leads worth a call.
Manager Max
Briefs the desk each morning on clearance coverage.
Questions
Shift Defence recruitment software questions.
Can it handle repeating rota patterns?
Set the pattern once — nights, alternate weeks, particular days to a month end — and the run of shifts is created from it rather than entered one at a time.
Are break and fatigue rules enforced?
The fatigue, break, recent-hours and duration checks you configure sit alongside the booking, so the desk sees the conflict before a specialist is committed to it.
How are a run of shifts filled quickly?
Bulk shift copy and the Booking Desk work a whole run together, with filled, working and open counters moving as the desk fills them.
Does approved time feed payroll directly?
Approved hours build the weekly pay queue and carry into invoicing in the same run, rather than being re-keyed into a separate payroll system.
What checks does a defence placement need?
Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward. The desk holds clearance level and expiry held on the worker record, baseline personnel security standard checks, right-to-work documents with expiry alerts, references confirmed on the worker record.
ComplianceBusiness DevelopmentSourcingDaily BriefingsTimesheetsSee a week of your own defence desk run in one system
Half an hour on your own kind of work.