One connected platform

Defencemulti-desk recruitment software

Every desk, one connected flow.

Perm, temp and contract defence desks on a single shared record — from sourcing to weekly pay, with compliance checks and AI agents at every step.

Book a demo See what it costs

Source
Clearance
Book & place
Timesheets
Pay & invoice
Report

How the desk runs

One platform, from the first call to the invoice.

Source across every desk
Clearance takes longer than the vacancy does, so the cleared people already on your record are the only fast route. One shared CRM, switchable between perm, temp and contract, with LinkedIn profiles coming into the record in a click.
One record, three placement types
A temp booking today and a permanent shortlist tomorrow run on the same record — the specialist you covered a shift with is the same candidate the perm desk puts forward.
Book the one who is ready
A programme needs a cleared systems specialist for twelve months. Booking Desk shows who is available and cleared, so it is filled on the call, and permanent offers are tracked on the same record.
Today, across every programme
Timeline puts the day's bookings across all programmes in one view. What the programme is judging is whether the specialist holds clearance at the level the contract needs, and the gaps show before anyone has to ring.
Timesheets and approval
Programmes approve online and scanned timesheets are read automatically, feeding straight into pay and billing.
Every desk in one live view
Umbrella and limited arrangements, with PAYE where the contract requires it, from approved hours. Dashman puts clearance coverage, assignment progress and contractor margin side by side — targets against actuals, without a spreadsheet in the middle.

Checks and clearances

Cleared to the level the contract requires

Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward.

How documents and expiry work

Clearance level and expiry held on the worker record
Baseline personnel security standard checks
Right-to-work documents with expiry alerts
References confirmed on the worker record

What the agents add

AI agents working on the defence desk in the background.

Sourcing Sam
Works the day's open bookings and matches specialists across every desk.
Compliance Clara
Flags clearance level and expiry held on the worker record coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps umbrella and limited arrangements, with PAYE where the contract requires it for review.
Growth Grace
Surfaces new programme leads worth a call.
Manager Max
Briefs the desk each morning on clearance coverage.

Meet the agents Get the defence guide

Questions

Multi-Desk Defence recruitment software questions.

Can one system run perm, temp and contract defence desks?

Yes. All three placement types sit on one shared record, and the desk switches between them without re-keying the candidate or the client into a second system.

Do the desks share the same database?

One CRM holds every specialist and programme, so a candidate placed by the temp desk is the same record the perm desk shortlists from.

How is pay handled across the desks?

PAYE, umbrella and limited arrangements all run from the hours approved on the timesheet, through one approved workflow, into invoicing.

Can we see every desk together?

Dashman shows temp fill-rate, permanent fees and contract margin side by side in one view, rather than a report per desk.

What checks does a defence placement need?

Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward. The desk holds clearance level and expiry held on the worker record, baseline personnel security standard checks, right-to-work documents with expiry alerts, references confirmed on the worker record.