One connected platform

Defencetemp recruitment software

Fill the programme's shift while they are still on the phone.

Availability, checks and rates in one view — from the booking to the programme invoice, on one record.

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Availability
Clearance
Book the shift
Timesheets
Weekly pay
Fill-rate

How the desk runs

One platform, from the cover call to the invoice.

Who is free, right now
A programme needs a cleared systems specialist for twelve months. Booking Desk shows which specialists are available, cleared and suitable, so the booking is filled on the call.
The list worth ringing first
Clearance takes longer than the vacancy does, so the cleared people already on your record are the only fast route. Plain-English search runs across everyone you have placed, and pulls a profile from LinkedIn into the record in a click.
Checks beside the button
Before anyone is committed the desk shows whether the specialist can be paid, where they stand on AWR, and how the rate compares. What the programme is really judging is whether the specialist holds clearance at the level the contract needs — so the check happens before the booking, not after.
Timesheets without the chasing
Programmes approve online through branded portals, and scanned or photographed timesheets are read automatically and queued for review.
Pay the week, bill the client
Umbrella and limited arrangements, with PAYE where the contract requires it, run from the hours that were approved — and the programme invoiced in the same straight-through run.
Where the week stands
Dashman shows clearance coverage, assignment progress and contractor margin, in one live view rather than a spreadsheet rebuilt every Friday.

Checks and clearances

Cleared to the level the contract requires

Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward.

How documents and expiry work

Clearance level and expiry held on the worker record
Baseline personnel security standard checks
Right-to-work documents with expiry alerts
References confirmed on the worker record

What the agents add

AI agents working on the defence desk in the background.

Sourcing Sam
Works the day's open shifts and has the call list of specialists worth ringing.
Compliance Clara
Flags clearance level and expiry held on the worker record coming up for expiry.
Timesheet Tommy
Reads submitted timesheets and preps umbrella and limited arrangements, with PAYE where the contract requires it for review.
Growth Grace
Surfaces new programme leads worth a call.
Manager Max
Briefs the desk each morning on clearance coverage.

Meet the agents Get the defence guide

Questions

Temp Defence recruitment software questions.

How quickly can a defence shift be filled?

Start from the open job or from the specialist. The desk shows who is free, who is booked elsewhere, and who is cleared, so the booking can be made on the call rather than after a round of phoning.

What happens when a booking is cancelled at short notice?

Cancel the job or the booking with the date and the reason attached. The history stays on the record, so the whole team has the same answer when the programme asks about it weeks later.

Does it handle AWR and holiday pay?

PAYE, AWR and holiday pay run from the hours approved on the timesheet, and umbrella and limited arrangements run for contractors on the same approved workflow.

Can we see a whole week of bookings at once?

Timeline shows the week read down the people or down the jobs: who is on what, for which client, on which day, with the unfilled gaps visible.

What checks does a defence placement need?

Clearance level and expiry sit on the worker record, so the desk can see who is eligible for a programme before anyone is put forward. The desk holds clearance level and expiry held on the worker record, baseline personnel security standard checks, right-to-work documents with expiry alerts, references confirmed on the worker record.